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MapúaWorld 2009

After months of preparation and hard work, the website committee announces with great pleasure and pride that the MapúaWorld 2009 website is finally up and running.

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June 2008 General Meeting and Picnic

TAMA held its general meeting and potluck picnic at George Bush Park last June 8, 2008.

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Constitution and By-Laws


PREAMBLE

        We, Mapua Alumni residing in Texas, United States of America, recognize the need for close association in order to promote the image of Mapua graduates and Alma Mater, the Mapua Institute of Technology, and collectively attain our goals and objective as a group, do hereby promulgate this Constitution and By-Laws.


BY-LAWS

ARTICLE I. NAME PLACE OF INCORPORATION AND OBJECTIVES

    Section 1. The name of this association is the Texas Association of Mapua Alumni (TAMA).

    Section 2. The place of registration of this association is in the County of Harris, State of Texas.

    Section 3. This association is organized exclusively for charitable and educational purpose, including for such purposes, the making of distribution to organizations that qualify as exempt organization under Section 501 (c) (3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.


ARTICLE II. MEMBERSHIP

    Section 1. Regular members are college graduates of Mapua Institute of Technology residing in Texas, United Sates of America.

    Section 2. Associate members are former students of Mapua Institute of Technology.

    Section 3. Honorary members are deserving individuals recommended and approved by the Board.

    Section 4. Election to membership shall be accomplished by the filing of appropriate forms, paying the membership fee who are qualified and recommended with the approval of the Board shall pay the annual dues.


ARTICLE III. FUNDS AND DONATIONS

    Section 1. The membership fee is $15.00 to be paid with the application and upon selection to membership, annual dues of $15.00 shall be paid.

    Section 2. The organization may accept donations and contributions subject to the requirements of pertinent laws and regulations.

    Section 3. No part of the net earnings of the Association shall inure to the benefit of, or be distributable to its members, trustees, officers or other private persons, except that the association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article 3 hereof. Notwithstanding any other provision of these articles, the association shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this association.

    Section 4. The sources of fund of the organization shall be from fees, dues, contributions and donations. Such funds shall be subject to audit at the end of calendar year by the Chairperson of the Finance Committee.

    Section 5. The treasurer shall deposit all funds to a checking and/or savings account in a bank or trust company approved by the Board. Disbursements are to be made by checks and shall be signed by the Treasurer and counter-signed by the President or in his absence, the Vice-President. For small payments, a petty cash fund may be authorized by the Board.


ARTICLE IV. OFFICERS, DUTIES AND TENURE

    Section 1. The board is the policy making body for the internal government of the association which is composed of seven (7) members elected by the regular members of the association in its meeting called for the purpose. Out of its composition, the following officers shall be chosen bi-annually: President, Vice-President, Secretary, Treasurer, Business Manager, Public Relations Officer and Auditor.

    Section 2. The tenure of members of the Board will be two (2) years.

    Section 3. The tenure of the officers starts on the first day of January of every odd year starting in 1981. The tenure ends after each elected officer satisfies the length of tenure specified in Section 2 or by resignation.

    Section 4. Election of members of the board will be in October of every even year starting in 1982.

    Section 5. All members are qualified to vote.

    Section 6. Only regular members can be elected into office.

    Section 7. The duties of the officers shall be:

        7a. The President shall preside over all meetings, appoints various committee chairpersons, calls special meetings, signs official documents for the organization, delegates and assigns duties to other officers and members during the organization's activities. He should render annual report regarding state of the affairs of the association to all members.

        7b. The Vice-President will assume the duties of the President in his absence, performs duties delegated to him by the President. In case of death, absence or disability of the President, he shall assume and discharge all duties and functions of the President.

        7c. The Secretary shall keep the minutes of all meetings, handles all official correspondence, keeps and files records of the minutes of all meetings and all other pertinent papers of the organization, keeps complete roster and directory of members, sends all members in good standing a copy of the By-Laws and publications as directed by the President. Attends to all correspondence of the organization, prepares agenda for all meetings of the organization as directed by the President, sends out proper notices, either oral or written, of the meetings of the organization.

        7d. The Treasurer assumes all transactions such as collection of dues and payment of bills, issues accurate periodic financial statements to the membership and to the proper government agency, shall be the custodian of all funds and properties of the organization. Keeps current, correct and accurate account of funds, properties, assets, and liabilities of the organization. Deposits all monies, checks, notes and negotiable instruments. Presents a financial report at every meeting of the organization.

        7e. The Business Manager shall be in charge of conducting business activities of the organization as directed by the President.

        7f. The Public Relations Officer shall be the liaison man of the association to the Press and related bodies and shall be the Editor-in-Chief of the organization's publication or newsletter.

        7g. The Auditor shall make audit of the financial records of the association, shall attest by his or her signature his or her approval of all financial reports of the Treasurer and shall perform such other functions as may be assigned to him or her by the Board.

    Section 8. When vacancy is created in any office due to resignation or otherwise, the Board shall appoint a regular member to fill up the vacancy for the unexpired term of such office.


ARTICLE V. EXECUTIVE BOARD

    Section 1. The Executive Board shall comprise of the officers which is the governing body of the association.

        1a. The Executive Board shall manage the affairs of the organization in conformance with the provisions of the By-Laws.

        1b. The Executive Board shall hold a regular meeting once in every two months at the place designated by the Board. Special meetings may be held per required by the President.

        1c. The officers shall not receive any compensation for their services as officer of the organization. The Board shall approve the compensation of all services hired by the organization in carrying out its business affairs.


ARTICLE VI. BOARD OF ADVISORS

    Section 1. A Board of Advisors shall be created to act as advisory body to the organization.

    Section 2. The Board of Advisors shall be comprised of past elected officers and/or notable members interested in the welfare of TAMA, and shall be appointed by the Executive Board.

    Section 3. Members of the Board of Advisors shall serve for two (2) years and shall be subject to re-appointment.


ARTICLE VII. MEETINGS

    Section 1. There shall be two (2) general meetings to be held on the second weekend of May and October of each year.

    Section 2. Meetings of the association's officers, committee members and advisors may be called by the Executive Board as deemed necessary.


ARTICLE VIII. COMMITTEES

    Section 1. There shall be six (6) permanent committees which shall act as advisory bodies to the officers. The designated Chairperson of each committee shall appoint the members of his or her committee and shall make annual committee report in the general meetings of the membership.

        1a. The Membership Committee shall promulgate the necessary procedures for accepting prospective members, such as the confirmation of credentials and other pertinent data.

        1b. The Finance Committee shall help the Treasurer prepare the annual budget and a properly audited annual financial report to the membership. It shall device ways and means to enhance the financial status of the organization.

        1c. The Technical Education Committee shall be responsible for activities relating to the continuing education and technical interest of the members such as arranging seminars and lectures.

        1d. The Social Activities Committee shall plan the social activities of the organization.

        1e. The Athletic Committee shall plan, organize and take responsibility for the athletic activities of the organization.

        1f. The Election Committee shall register voting members, prepare the ballots and supervise the election, tabulate and announce the results. The Election Committee shall be sole judge of all matters pertaining to the nomination and election. The decision of the Election Committee shall be final.

    Section 2. Interim Commitees shall be temporary committees formed at the discretion of the President for specific projects or objectives.


ARTICLE IX. CONDUCT OF BUSINESS

    The rules contained in the latest edition of the Robert's Rule of Order shall govern the conduct of business of this association in all cases in which they are applicable as long as they are not inconsistent with this Constitution and By-Laws.


ARTICLE X. DISSOLUTION OF THE ORGANIZATION

    In the event the association is dissolved, assets shall be distributed for one or more exempt purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a court of competent jurisdiction of the county in which the principal office of the association is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.


ARTICLE XI. VALIDITY AND SELF-REPEALING CLAUSE

    Any provision of this Constitution and By-Laws which contravene or is in conflict with any rule, regulation or laws of the State of Texas or Federal Laws of the United States of America is null and void and is hereby repealed.


ARTICLE XII. AMENDMENTS

    These By-Laws may be adopted, amended or repealed at any General Meeting by majority vote in a quorum consisting of at least two-thirds of the membership present at a general meeting. Such proposal must be considered by permanent or interim committee and formally presented to the Executive Board prior to the General Meeting.


ARTICLE XIII. DISCIPLINE

    Section 1. Impeachment - - Any member of the Board may be removed from office by impeachment by two-thirds vote of the membership present at a general meeting on the following reasons:

        1a. Culpable violations of the Constitution and By-Laws.

        1b. Non-performance of duties.

        1c. Conduct detrimental to the organization.

    Section 2. Termination of Membership - - Any member can be terminated on the following reasons:

        2a. Non-payment of dues for two (2) consecutive years.

        2b. Conduct detrimental to the organization.


        This amended Constitution and By-Laws were approved by the members in a meeting called for the purpose at Houston, County of Harris, State of Texas, United States of America on the 14th of May 1995.

Signed:

JOSEFINO BELTRAN
                            FLORENCIO GUINHAWA
President 1993-1994
                           
President 1995-1996

ART BUTIC
                           
Secretary 1995-1996